Privacy Notice ref General Data Protection Regulation

Ross-on-Wye & District Cycling Club (‘the Club’) collect and process personal information for the purpose of maintaining a membership database.

The individual is considered to have given Consent to hold personal data by registering for Club Membership, and by providing the information requested.

However, to ensure compliance with new data protection regulation, Consent needs to be specifically confirmed again prior to the implementation of the GDPR (General Data Protection Regulation) on 25 May 2018.  Consent will be recorded on our Membership database.

Please visit your individual membership record on the Ross CC website, and tick to indicate consent to the Club holding your data and communicating with you by Email.


  1. The Club has previously requested information on any medical issues pertinent to cycling membership – if you have provided this and would like it to be removed from information held, please contact the Club Secretary as above.
  2. We will not pass personal information onto any Third Parties, the information held on individual members is for internal Club use only.
  3. Historically, the Club has held a list of email addresses which includes Club members and non-members considered as ‘Friends of the Club’. We will be destroying the larger ‘Friends of the Club’ list as we do not have evidence of Consent and there is not a clear Legitimate Interest in keeping this information, the email list maintained will be of paid-up Club Members only, as we will have evidence of their Consent.
  4. The Club has a Facebook page – this is a Closed Group operated on the basis of request to be added, therefore we have evidence of Consent for Members of this Group (not all of whom are Club Members). We do not hold personal information for Members of the ‘Ross on Wye & District Cycling Club’ Facebook Group.  The amount of personal information visible to other Members of this Group is dependent upon the Facebook Privacy Settings in force for the individual, which we recommend are reviewed and adjusted by each Member of the Group.
  5. The lawful basis for the club holding and processing personal information is:
  6. Consent – the individual has given clear consent for us to process their personal data for this purpose.
  7. Legitimate Interests - the processing is necessary for the club’s legitimate interest unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

An example of legitimate interest would be keeping of birth date to enable the club to record performances against a correct age category in either single or season-long competitions.

A further example of legitimate interest would be maintaining contact information, including postal address, email address and telephone number to allow communication of important club events, membership renewal, and general news updates.


The Committee

Ross-on-Wye & District Cycling Club

May 2018